Having Captions is an important step in making your Powtoon accessible to all audiences.

Captions are primarily designed for viewers who can hear but may need additional assistance to understand the dialogue or audio in a video. This can include:

• People watching a video in a noisy environment  
• People watching a video in a language they are not fluent in
• People with auditory processing difficulties

Note: Only generate captions after your Powtoon is fully edited, with all audio and voice-overs added.

IN THIS ARTICLE

Generate Captions with AI
Editing Captions
Regenerating Captions
Deleting Captions
Downloading Captions
Exporting your Powtoon with Captions

Generating Captions with AI

1. Click on the Captions tab on the right side of the studio.
   
2. Click Create captions.
3. Select Generate Captions with AI.
   
    
4. If you are finished editing, and all the audio and voice-over has been added, click Generate.
5. Select the desired language for your captions. The language you choose should be the same language of the audio.
   
6. The Captions will be generated, and appear when they are complete. This can take a few minutes, but you can continue editing your Powtoon while you wait.
   
   

Editing Captions

While AI captions are generally accurate, they may contain errors, so it's always a good idea to review and edit them for complete accuracy.

Editing captions happens in real time, so changes you make will be visible immediately on the slide.

In the example below, the AI generated captions, and called our character John, instead of Jon. We will manually edit the caption to fix that.

1. Locate the slide you want to edit, and select the text. 
   
2. Any edit that you make will be automatically updated on-screen, in real time.
   

Regenerating Captions

Captions can be regenerated all at once, or individually, by slide.

Regenerate Captions at once

1. At the top of the captions screen, click the 3 vertical dots ( ).
2. Click Regenerate Captions
   
    
3. All the caption in your Powtoon will be regenerated.

Regenerate Caption by Slide

1. Navigate to the slide the contains captions you want to regenerate. In our example, we will regenerate the captions on slide 6.
2. Next to the slide, click on the 3 vertical dots ( ).
   
3. Click Regenerate captions on the slide.
   
4. The captions on the selected slide will be regenerated. 

Deleting Captions

Captions can be deleted all at once, or individually by slide.

Deleting all the captions

1. At the top of the captions screen, click the 3 vertical dots ( ).
2. Click Delete all captions.
   
3. All the caption in your Powtoon will be deleted.

Delete Captions be Slide

1. Navigate to the slide the contains captions you want to delete. In our example, we will delete the captions on slide 6.
2. Next to the slide, click on the 3 vertical dots ( ).
   
3. Click Delete captions on the slide.
   
4. The captions on the selected slide will be deleted. 

Downloading your Captions

If you need to download a caption file separately, for use in an external platform, like your companies LMS, you can easily get either an .SRT or .TXT file of your captions.

A .SRT file continue both the caption, as well as timing data of when the caption should appear.
A .TXT file is a pure text file containing just the captions, and nothing else. 

1. On the Captions tab, click on the 3 vertical dots ( ).
2. Hover over Download caption as.
   
3. Select .SRT or .TXT.
   
    
4. The captions will be immediately downloaded to your computers default download folder.

Exporting your Powtoon with Captions

When exporting your Powtoon as an MP4, you have two options for captions:

• Export with burned captions: These captions are permanently embedded in the video and will always be displayed. Choose this option if you need the captions to be visible without any extra steps.
• Save captions as an .SRT file: This option creates a separate SRT file containing the captions. This allows for more flexibility, as you can upload the SRT file to platforms like your LMS to enable viewers to turn captions on or off as needed.

Select the option that best suits your needs when exporting your Powtoon.

1. Click Export/Publish in the top right corner of the Powtoon Studio.
2. Click Download MP4
3. Click on the toggle next to Export captions.
   
4. Choose how you want to export the captions.
   
5. Click Generate and download.
   
6. You will receive an email notification when your downloaded files are ready.